Boost your Productivity with Microsoft Copilot: Automating Everyday Tasks

Imagine your laptop drafting emails, organising your activities by priority, and preparing a monthly management report while you brew your morning coffee… With Microsoft Copilot, this is now reality. This artificial intelligence-based tool has been created to revolutionise how we handle routine tasks. Better yet, you can use it with the applications you already use daily, such as Word, Excel, PowerPoint, Outlook and Teams.

How Microsoft Copilot Simplifies Tasks for Different User Types

Copilot works with a large language model (also known as LLM), a type of AI capable of understanding human language and generating text. LLMs are trained with large datasets of text and code that allow them to perform a wide variety of tasks:

Copilot for Professionals: Optimising Everyday Task Execution

• Drafting formal emails and quick responses in Outlook: helps you manage your inbox and create an effective communication channel, whether brief or detailed. You can also get summaries of extensive email threads, response options, and coordinate follow-up meetings.

• Creating reports, proposals and presentation documents in Word: Copilot facilitates the development of high-quality documents through suggestions with pre-designed structures, which can streamline the process of writing and presenting management reports.

• Generating financial analyses, pivot tables and charts in Excel: collaborates with you to analyse and explore your business data. It assists you in exploring and gaining a deeper understanding of your data to facilitate analysis and visualisation. You can also identify trends with chart analysis.

• Organising and prioritising tasks through automatic reminders: this tool has the ability to analyse your activity calendar and help you organise your work week. Additionally, it adapts to your work style and preferences over time. It learns from your actions, analyses the activities you perform, and adjusts suggestions based on them.

Copilot for Students: Simplifying Routine Activities

• Developing essay drafts and summaries from main topics: facilitates the start of academic work by providing structures and suggestions based on the topic. Copilot can create a first draft. In this case, you have the option to upload additional documents and information sources to guide the AI assistant. Once created, you can edit it and adjust the writing style.

• Organising schedules and planning group projects in Excel: improve the coordination of activities to be carried out by creating schedules and assigning tasks, so you can optimise collaboration between classmates.

• Generating clear and structured notes in Word from classes or meetings: allows you to transform your notes into organised documents, facilitating study and understanding of the subject.

Copilot for Creatives: Driving New Ideas from a Personalised Concept

• Writing scripts, project proposals and content drafts in Word: Copilot boosts your creativity by providing content ideas to develop fluidly, so you can improve productivity in each project.

• Designing spreadsheets with clear budgets and charts for projects in Excel: the tool helps you with the administrative management of projects, you can simplify financial planning by generating spreadsheets with detailed budgets.

• Managing emails with clients, including personalised and scheduled responses: analyses client queries and suggests responses adapted to specific cases, as well as practical solutions that improve client satisfaction.

Benefits of Automation with Microsoft Copilot

• Increased productivity: Copilot can help you be more productive by automating tasks that would otherwise require human intervention. For example, Copilot can help users quickly find necessary information, generate reports, and create presentations.

• Improved efficiency: the tool allows you to optimise workflows and reduce the time to complete repetitive tasks with AI. This way, employees or students can focus on performing tasks that require personalised and thorough analysis.

• Cost reduction: businesses can reduce their costs by automating tasks that would otherwise require human intervention. For example, Copilot can help decrease the need for administrative staff and the expenses associated with their training.

• Enhanced collaboration: can help organisations improve collaboration by providing a shared workspace where users work together on documents, presentations, and other projects. This contributes to improving communication and coordination to ensure that the entire team is in sync.

• Increased innovation: Copilot has the potential to increase innovation, as it provides access to a wealth of knowledge and expertise. This helps users contribute new ideas that solve problems.

Explore HP Laptops with Copilot: Technology that Powers Automation

HP laptops with Copilot combine advanced hardware, a new version of Windows, and tools with artificial intelligence to provide a better experience. If you’re a student or work in the creative field, we recommend you check out the following models.

Learn to Use Copilot to Automate your Tasks

• Use Copilot to automate tasks in Windows 11

1. You’ll find the Copilot icon in the toolbar, typically at the bottom of the screen.

2. Click on the icon to access functions such as voice commands, information search, and file navigation.

• Use the Copilot interface in Microsoft 365 (Word, Excel, PowerPoint, and Outlook)

1. Open Copilot from the applications toolbar.

2. Type or voice-request an instruction for it to perform the task you need. For example, in Word you can request: “Create a table of contents for this document” or “Review this paragraph and suggest improvements to make it more concise and professional”. In Excel: “Show me the sales forecast for the next quarter” or “Generate a dashboard that shows the most important KPIs from this information”. In Outlook: “Summarise this email thread highlighting the 3 most relevant points”, you can also request: “Write a reminder to the team about the project delivery, mentioning pending tasks”. In PowerPoint you can ask it: “Create a visual timeline to show the project stages” or “Suggest a professional colour palette for this presentation”.

3. Copilot will respond immediately with the requested task.

• Leverage Copilot to improve your browsing experience with Edge

1. Open the Edge browser and sign in with your account.

2. Activate Copilot in the top right of the screen.

3. Take advantage of features to request web content summaries, improve writing, content structure, or the format you need.

• Examples of how to refine instructions:

  • “Simplify for a general audience”: adjusts instructions to be clear and accessible, removing technical terms.

  • “Make it more persuasive and focused on benefits”: reformulates the text to highlight how the proposed actions positively impact the user.

  • “Adapt the tone for a younger audience”: uses a dynamic tone and expressions that resonate with a younger segment of users, keeping the content relevant.

  • “Focus the message on measurable results”: restructures instructions to highlight specific metrics or data that demonstrate impact.

  • “Tailor this for an Australian business context”: adapts content to include relevant Australian business terminology, compliance considerations, and market-specific examples.

Working with Australian Context and Terminology

When using Copilot in Australia, you may want to customise your instructions to better reflect local context:

• Ask Copilot to use Australian English spelling and terminology in documents

• Request adaptation of financial formulas to account for Australian tax regulations and GST

• Have Copilot generate content that references local Australian holidays and business customs

• Use it to create presentations with examples relevant to Australian markets and industries

This localisation capability makes Copilot particularly valuable for Australian businesses and students who need their content to resonate with local audiences.

Conclusion

Copilot changes the game for professionals and students by providing an effective assistant that streamlines workflow. Think of this tool as your virtual assistant, integrated into the applications you use daily to automate repetitive tasks and provide useful information.

Through simple instructions, you can manage your emails, organise your weekly schedule, create presentations, and more. It’s an innovative solution that will allow you to maximise your efficiency and productivity in the Australian workplace.

For businesses across Australia—from Sydney startups to established enterprises in Melbourne and Perth—Copilot represents a significant opportunity to enhance productivity while reducing administrative overhead. Students at universities throughout the country will find it transforms their approach to research and assignments.

By pairing Microsoft Copilot with a powerful HP laptop designed to optimise AI performance, you’ll be well-positioned to take full advantage of this productivity revolution.