7 Essential Copilot Functions to Boost your Workplace Productivity

Just a few years ago, if you needed to write a business letter, you’d have to type it yourself using office applications. Today, with artificial intelligence (AI) becoming increasingly accessible to Australians in the workplace, you don’t even need to worry about writing it yourself – AI can do it for you.

Artificial intelligence has sparked a genuine revolution in workplace productivity. Thanks to AI, you can now quickly complete processes that were previously tedious and manual, allowing you to dedicate more time to strategic tasks that matter most to your business goals.

In this context, Microsoft Copilot stands out as one of the most advanced AI tools available to Australians. If you weren’t aware, Copilot is an artificial intelligence solution that integrates with Microsoft 365 applications, transforming the way you work in your day-to-day operations.

Below, we’ll explore seven Copilot functions that can help elevate your workplace productivity to the next level, whether you’re working from a Sydney high-rise or a home office in Perth.

1. Automation of Repetitive Tasks

Copilot saves you work by enabling the automation of workplace tasks. This way, you can redirect the time previously spent on boring, repetitive tasks to more productive activities that add real value.

Copilot can improve your workplace productivity by automating these functions:

• Organising meetings: In Outlook, Copilot allows you to schedule meetings by analysing email threads containing relevant information. This automatically generates an invitation with the title, agenda, and participants extracted from the email. You no longer have to search for details yourself.

• Generating email summaries and responses: Managing long email chains used to be overwhelming. Fortunately, Copilot can summarise key points in Outlook and suggest responses to continue the conversation effectively.

• Setting reminders and managing your calendar: One of Microsoft Copilot’s functions allows you to set reminders in Outlook using simple commands. It also recognises patterns to schedule recurring reminders and creates task lists from notes in OneNote.

2. AI-Assisted Content Generation

One of the primary applications of artificial intelligence in the workplace is the creation of written content, such as reports, emails, or minutes.

Copilot is integrated into various Microsoft applications like Word, allowing you to generate content automatically when needed.

For example, if you’re struggling to write a report, this AI can generate it based on other documents or even just a phrase you specify. This means you don’t have to start from scratch, as you’ll have a draft to begin with.

Additionally, you can boost your productivity with AI by asking it to improve your texts. Have you written an email or presentation and are worried it might contain spelling errors? Instead of reviewing it yourself, you can ask Copilot to find and fix any inconsistencies, saving valuable time.

3. Real-Time Data Analysis and Reporting

Without a doubt, among Microsoft Copilot’s best functions are its capabilities for analysing large volumes of information, especially within Excel.

Copilot can perform predictive data analysis that allows you to detect trends and patterns. So, if you’re in an administrative or managerial role in an Australian business, you can gain valuable insights to make the best possible decisions.

For example, in Excel, you’ll find a button to “analyse data with Copilot.” You just need to select your data and analyse it with AI to obtain reports with tables, trends, and summaries – perfect for quarterly business reviews or annual planning.

This artificial intelligence can also:

• Analyse textual data: If your company collects feedback and surveys from Australian customers, Copilot can summarise these texts and provide analysis to better understand written information.

• Generate complete reports: You can create a complete table, with formulas and headers, just by telling the AI what you need (for example, a budget or inventory table).

4. Improved Team Collaboration

Thanks to Copilot’s integration with Teams, you can enhance productivity in one of the most critical areas of any organisation: team collaboration.

This AI optimises meetings with the help of intelligent tools that facilitate communication. Among Microsoft Copilot’s functions in Teams are:

• Catch up when you arrive late: If you join a meeting a bit late, Copilot provides you with a summary of what’s been discussed so far. Simply open Copilot and review the summary in the side panel of the meeting window.

• Gather everything in Teams: Copilot searches for and uses information stored in documents, presentations, emails, calendar invitations, notes, and contacts. This ensures that the most important data is accessible in one place. You no longer have to search for information in long conversation threads.

• Have a more effective meeting: During the meeting, you can use Copilot’s options to summarise the points discussed, list action items, suggest follow-up questions, and even generate detailed notes.

5. Task Organisation and Prioritisation

One of the best tools for workplace task automation is Microsoft Planner integrated with Copilot.

Thanks to this powerful combination, you can organise tasks and prioritise your activities according to their importance, deadlines, and expected outcomes.

For instance, you can instruct Copilot to generate a plan in Planner, and additionally, to add tasks, objectives, and sections according to your instructions. It can create a complete, actionable, and realistic plan in just moments – incredibly useful for busy Australian professionals juggling multiple priorities.

Likewise, this AI can help you:

• Identify the next actions to follow

• Break down large tasks into manageable steps

• Coordinate work among team members

• Monitor the progress of your plan

• Identify priorities and manage workloads by analysing tasks assigned to each team member

6. Decision-Making Assistance

Copilot can improve your workplace productivity in executive roles, where you have the important task of making decisions that can define the future of the company.

This artificial intelligence offers specific tools to support the decision-making process:

• Data integration: Copilot can combine information from multiple sources into a single report, whether documents, presentations, emails, or spreadsheets.

• Natural language processing: You don’t need programming knowledge to improve your productivity with AI. You can interact with the system using everyday language.

• Scenario simulation: Copilot can model different scenarios based on historical and current data. This way, you can foresee potential outcomes and plan strategies accordingly – particularly valuable for Australian businesses dealing with unique market conditions.

7. Integration with the Microsoft 365 Ecosystem

Copilot integrates efficiently with Microsoft’s most important applications, allowing you to harness the power of artificial intelligence at work without resorting to additional software.

This integration can help you with different business tasks, ranging from task management and content creation to communication with other team members.

Some of the applications that include Microsoft Copilot’s functions are:

HP Products with Copilot to Maximise Workplace Productivity

To harness the power of Copilot, you need to have a powerful device that is optimised for artificial intelligence.

For this reason, at HP we have developed products to apply artificial intelligence functions at work.

These devices not only support Copilot functions but also have the necessary specifications to make the most of this technology.

Conclusion: The Future of Workplace Productivity with AI

Everything points to Copilot becoming the next big advancement in the field of workplace productivity. As we’ve just detailed, this artificial intelligence can be applied to different business areas, ranging from the automation of monotonous tasks to advanced analysis for decision-making.

However, if you want to take advantage of this technology and improve your productivity, you need devices with the necessary power. A good option is the line of HP notebooks optimised for AI use, specifically designed to meet the unique needs of Australian professionals.

We invite you to explore Microsoft Copilot’s functions on your HP devices. Use this technology to optimise your performance and achieve your professional goals in Australia’s dynamic business landscape.