HP Tech@Work
Today's trends for tomorrow's business
On the road again

On the Road Again?

Pack these essential technology tools

As business travelers, many of us assume all we need is a lightweight laptop and a decent Wi-Fi connection. But how often do we find ourselves struggling with tangled cords, dead batteries or the inability to print important documents in a critical moment? Probably more often than we care to admit.
American workers take more than 405 million business trips annually, equating to about 1.1 million individuals in the U.S. traveling for work every day. Having the right accessories on hand can make the difference between a successful or disastrous outing.
Here are five technology tools every small business should consider for keeping their on-the-go employees well prepared and productive:

Mobile Laptop Chargers

One of the fundamental rules of surviving a long business trip is to pack minimally. But that can be challenging when you have to haul numerous cumbersome chargers and cords around just to keep devices fully powered. The latest USB-C travel power adapters can charge a laptop and up to two other devices – think tablets and smartphones – simultaneously. Just make sure your accessories are compatible with your devices; the wattage must support your specific laptops.

Your Smartphone as a Security Dongle

While leaving your laptop unattended is never a great idea, especially in this era of cybersecurity threats, you could still find yourself having to step away for a moment. One option for guarding against such threats is to use a security hardware dongle, which you insert into your PC to prevent passing cyberthieves from stealing your digital goods. Google has another innovative option involving a “keyless” two-factor authentication system for Android phones. How does it work? You just log in on your laptop, receive an “Are you attempting to sign in?” message on your Android, and confirm “yes” to proceed. Yes, it’s that simple.

Cloud Collaboration Software

Sharing and exchanging documents and images with your team via cloud-based services can help you seamlessly collaborate on projects anytime, from anywhere. These affordable services allow you to work together on “live” documents through user-friendly, intuitive interfaces that encourage conversation between teams – whether they are in the same office or many time zones away.
Which software or service you adopt depends on your specific needs. There are dozens of options, such as Slack, Microsoft Teams and SharePoint, all of which can be helpful depending on how your workforce operates and what features you need. For example, while document imaging and indexing, mobile integration and single sign-on have made Slack wildly popular, Teams’ latest update allows users to integrate with a wide range of third-party applications and includes an improved search bar that makes searching through text and documents over the platform easier.

A Virtual Private Network (VPN)

It’s a smart idea to set-up a virtual private network (VPN) service to allow your team members to access critical documents on your company’s server remotely and securely. There are many services available, such as Cisco VPNs, ExpressVPN, NordVPN, IPVanish and PureVPN. All of these create a highly secure pathway to everything in your organization’s database, encrypting data, so it stays protected no matter where it is accessed.
Because the VPN services market has grown immensely in recent years, the competition is fierce. Many services are subscription-based per month, ranging in price from $7 per month, or you can pay around $50 for an annual contract. Most of these VPNs work seamlessly with various devices and systems. The main considerations when selecting which service is right for your company involves performance, type of encryption you use, transparency, support and ease of use.
Keep in mind, not all VPN services require payment. There are numerous high-quality VPNs available at no cost. But it’s important to realize that free services have limitations, such as only allowing a few simultaneous connections on one account. Also, paid VPNs typically include a privacy policy, which is important for telling you what their service provides, what information the vendor collects and how it protects that information.

Mobile printers/scanner

While most hotels offer printers for guest use, a portable printer and/or scanner is ideal for workers who may need to tweak a document for sharing with prospective clients while traveling from meeting to meeting all day. Because many mobile printers and scanners are self-powered, they are also well suited for traveling sales teams who need to print documents, such as contracts or receipts. Most of today’s portable printers and scanners are flexible and light, boasting wireless connectivity that allows you to print from practically any connected device. They range in weight from a mere two to six pounds, and depending on the features you want, cost between $75 and $399.

Increase Productivity with the Right Mobile Tools

It’s no secret business travel can be exhausting and stressful. By providing and empowering employees with the latest technology solutions that offer security, support, convenience and reliability — no matter where they are located in the world — today’s employers will see more productive and satisfied business travelers.

Disclosure: Our site may get a share of revenue from the sale of the products featured on this page.

More about these products
Disclaimer

Prices, specifications, availability and terms of offers may change without notice. Price protection, price matching or price guarantees do not apply to Intra-day, Daily Deals or limited-time promotions. Quantity limits may apply to orders, including orders for discounted and promotional items. Despite our best efforts, a small number of items may contain pricing, typography, or photography errors. Correct prices and promotions are validated at the time your order is placed. These terms apply only to products sold by HP.com; reseller offers may vary. Items sold by HP.com are not for immediate resale. Orders that do not comply with HP.com terms, conditions, and limitations may be cancelled. Contract and volume customers not eligible.

HP’s MSRP is subject to discount. HP’s MSRP price is shown as either a stand-alone price or as a strike-through price with a discounted or promotional price also listed. Discounted or promotional pricing is indicated by the presence of an additional higher MSRP strike-through price

The following applies to HP systems with Intel 6th Gen and other future-generation processors on systems shipping with Windows 7, Windows 8, Windows 8.1 or Windows 10 Pro systems downgraded to Windows 7 Professional, Windows 8 Pro, or Windows 8.1: This version of Windows running with the processor or chipsets used in this system has limited support from Microsoft. For more information about Microsoft’s support, please see Microsoft’s Support Lifecycle FAQ at https://support.microsoft.com/lifecycle

Ultrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium, Pentium Inside, vPro Inside, Xeon, Xeon Phi, Xeon Inside, and Intel Optane are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries.

In-home warranty is available only on select customizable HP desktop PCs. Need for in-home service is determined by HP support representative. Customer may be required to run system self-test programs or correct reported faults by following advice given over phone. On-site services provided only if issue can't be corrected remotely. Service not available holidays and weekends.

HP will transfer your name and address information, IP address, products ordered and associated costs and other personal information related to processing your application to Bill Me Later®. Bill Me Later will use that data under its privacy policy.

Microsoft Windows 10: Not all features are available in all editions or versions of Windows 10. Systems may require upgraded and/or separately purchased hardware, drivers, software or BIOS update to take full advantage of Windows 10 functionality. Windows 10 is automatically updated, which is always enabled. ISP fees may apply and additional requirements may apply over time for updates. See http://www.microsoft.com.

HP Rewards qualifying and eligible products/purchases are defined as those from the following categories: Printers, Business PCs (Elite, Pro and Workstation brands), select Business Accessories and select Ink, Toner & Paper.