At-a-glance
Customer: Hannover Re
Industry: Reinsurance
Country: Germany
# of Employees: 3,900
Solutions:
- HP Poly Lens Cloud Management
- HP Poly+ Enterprise
- HP Poly Consultative Guidance & Support
- Poly Video Bars
- Poly Studio USB Bar
- Poly Codec Devices
Objectives
- Enable flexible in-office and remote collaboration for hybrid work experiences
- Deploy a consistent, user-friendly, and cost-efficient meeting room solution at global scale
- Provide an immediate digital experience for all employees from day one
Approach
- Implement a HP Poly-based video conferencing system for simplicity and consistency
- Use HP Poly Lens cloud management for streamlined global device deployment
- Leverage HP Poly+ Enterprise for comprehensive support and strategic partnership benefits
Outcomes
- Increased the number of meeting rooms from under 40 to 300
- Reduced per-room cost from €100,000 to <€10,000
- Positive user feedback and high adoption driven by intuitive meeting room experiences
Building a Future-Ready Digital Workplace
Global reinsurance company Hannover Re has a dispersed workforce that relies on digital collaboration to support €24 billion annually. With more than 6,000 monthly users across 42 offices, the company needed better hybrid collaboration. Legacy video systems couldn’t scale meeting-room capabilities or meet evolving demands, causing delays and disruption.
Hannover Re set out to deploy flexible, cost-efficient solutions at scale to deliver a consistent, simplified digital meeting experience everywhere. The new approach emphasizes ease of use, optimized technology, and support for multiple platforms (such as Webex and Zoom) to enable digital collaboration so internal and external participants get the same experience in every room—no matter the location. The initiative aims to boost collaboration, operational efficiency, and employee productivity from day one.
“Our goal was to give everyone the same experience in every meeting room—whether you're in Hanover, Sweden, or Shanghai.”
- Sascha Kaltsios, Head of Digital Workplace, Hannover Re
Learn more about HP Poly solutions
6,000+
Users connecting monthly
42
Global offices
40,000
Meetings per month
Standardized Deployment and Cloud-First Management
Hannover Re adopted HP Poly with Microsoft Teams Rooms, using Poly Studio video bars for a consistent, user-friendly experience. Poly Lens cloud management enables remote device control, automated policies, and simplified updates, cutting costs and maintenance.
USB video bars add “bring your own device” flexibility, supporting multiple platforms for external collaboration. The Poly+ Enterprise plan streamlines support, covering all devices with 24/7 assistance and unified warranty management.
“The digital experience means you just can go anywhere and use anything. There is nothing to connect, nothing to cable up or to wire up."
- Sascha Kaltsios, Head of Digital Workplace, Hannover Re
Enhanced Collaboration, Cost Efficiency, and User Empowerment
HP Poly transformed Hannover Re’s meeting capabilities, expanding from under 40 to nearly 300 video-enabled rooms in four years, with more in progress. Costs per room dropped from about €100,000 to under €10,000 thanks to easy deployment and management.1
Poly Studio X devices deliver a seamless, standardized experience across offices enhancing remote collaboration and removing technical barriers and simplifying use. With 40,000 meetings monthly, user feedback has been highly positive, from new hires to executives, while also strengthening the company’s image with clients and partners.
The solution combines cost savings, simplicity, and advanced features, positioning Hannover Re for continued digital workplace growth supported by HP Poly’s evolving technologies and services.
“Everything came together, in financial terms, ease of use, ease of roll out, and the technical and software capabilities.”
- Sascha Kaltsios, Head of Digital Workplace, Hannover Re
€100K to <€10K
Per room cost reduction1
40%
of global deployment
complete1
Read full case study
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Footnotes and disclaimers
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