Weekly Deals

Save up to 47% on select products. Shop and ship early
for holiday delivery and get FREE shipping storewide.​​

Save up to 47% on select products.

Weekly Deals
Save up to 47% on select products. Shop and ship early
for holiday delivery and get FREE shipping storewide.​​
HP Tech@Work
Today's trends for tomorrow's business
Pick the perfect printer

Pick the Perfect Printer

5 things to help you choose

How important is business printing? More than 8 in 10 small businesses around the world rely on printers, with half saying their business cannot operate without one, and many calling for printers to evolve into a technology partner.[1] That’s pretty important. To make the most of your resources and opportunities you need a printing solution that is affordable, versatile, and tailored to your specific needs—whether it’s for your home office, a retail store, or a large workplace. To help you decide which printer is best for your business, here are five areas of consideration.

1. Growth

Shop for your future print needs, rather than your current needs.
Your print fleet is a significant investment, and you want it to meet your requirements for as long as possible. Consider how your business might grow and change over the next few years, and how that may affect your printing needs. By taking growth into consideration now, you can avoid buying printers that will be insufficient within a few months and create additional, unexpected expenditures or delays.
Consider the number of people who will be using each printer. If too many users rely on a single printer, the number of pages they print each month could exceed its capabilities, causing it to malfunction or break down. Too few users, however, and the printer (and your investment) may go to waste. Avoid these problems by dividing your work area into several zones with enough printers to handle the number of users in each area.

2. Print volume

Choose printers that can handle even your highest volumes—or be prepared to outsource some of that printing.
There are two factors you should consider: average print volume and occasional surges.
  • “Average print volume” refers to the number of pages you expect a printer to produce in an average day of use. Your printers should be able to meet and exceed that number slightly to account for day-to-day variations.
  • “Occasional surges” refers to certain projects or times of year where your printing volume is much higher than usual, such as at an accountancy firm during tax season. If you experience occasional surges, choose printers with a higher print volume so they continue to perform without issue under the increased demand. Otherwise, you’ll need an alternative plan, such as HP Managed Print Services.

3. Economics

Set two budgets—one for purchase and one for upkeep/supplies—and choose printers that work within both.
How much are you able to spend on printers and/or printing? This cost includes a number of short- and long-term considerations:
  • Cost of purchase: How much can you afford to pay upfront per printer or user?
  • Cost per page: How much ink or toner will your printers use, and how much do those materials cost?
  • Maintenance: How much will the printers cost to maintain? This includes replacement parts, service costs, and yearly upkeep.
  • Energy usage: What are the monthly utility costs of running each printer?

4. Print quality

Use your everyday print quality needs as the baseline, then use convenience vs. cost to weigh the importance of additional capabilities.
Your business’s ideal print quality is a bit tougher to determine than the three points above because you want to consider your needs and whether you can keep running without certain print capabilities. Here are a few questions to ask:
  • What are your average print quality needs?
  • Do you often need professional or print-shop quality printing? Could you outsource your high-quality printing needs to another company? [Note: This only works if those needs are relatively rare; otherwise, the cost of outsourcing could outweigh the cost of a more capable printer.]
One reason to take such a close look at your needs is that some capabilities may increase the cost of purchase and operation, such as color printers in comparison to black-and-white only printers. However, there is still some room for flexibility and cost savings. For example, you can purchase a high-quality, color-capable printer and use it primarily for low-resolution, black-and-white printing, ensuring you can print in color when necessary, while keeping your operating costs lower by using black-and-white printing for the majority of your projects.

5. Security and management

More risk requires more security. If your business regularly handles sensitive information, invest in printers with native security features that are in line with your level of risk.
Modern printers are more like PCs than office accessories. They have internet connections and hard drives—and hackers are already targeting them. And it’s not all high-tech concerns, either: It’s easy for someone to come across a sensitive document sitting in the print tray.
Whether you need additional security or just like the option, the solution lies in your printer’s software. HP OfficeJet Pro printers are designed for smaller businesses and can detect and stop attacks before they start. If you think you’ll want a more secure printer one day in the future, buy one now or be prepared to replace your printer when you’re ready to increase your security.

It’s time to get started

With the above considerations to guide your next decision, you should be able to identify the right business printers for your needs. As a final note, remember to speak with coworkers throughout the consideration process, too, as they’re the ones who will be using the printers the most and they might offer important insights you might otherwise miss.

Disclosure: Our site may get a share of revenue from the sale of the products featured on this page.

More about these products

Prices, specifications, availability and terms of offers may change without notice. Price protection, price matching or price guarantees do not apply to Intra-day, Daily Deals or limited-time promotions. Quantity limits may apply to orders, including orders for discounted and promotional items. Despite our best efforts, a small number of items may contain pricing, typography, or photography errors. Correct prices and promotions are validated at the time your order is placed. These terms apply only to products sold by HP.com; reseller offers may vary. Items sold by HP.com are not for immediate resale. Orders that do not comply with HP.com terms, conditions, and limitations may be cancelled. Contract and volume customers not eligible.

HP’s MSRP is subject to discount. HP’s MSRP price is shown as either a stand-alone price or as a strike-through price with a discounted or promotional price also listed. Discounted or promotional pricing is indicated by the presence of an additional higher MSRP strike-through price

The following applies to HP systems with Intel 6th Gen and other future-generation processors on systems shipping with Windows 7, Windows 8, Windows 8.1 or Windows 10 Pro systems downgraded to Windows 7 Professional, Windows 8 Pro, or Windows 8.1: This version of Windows running with the processor or chipsets used in this system has limited support from Microsoft. For more information about Microsoft’s support, please see Microsoft’s Support Lifecycle FAQ at https://support.microsoft.com/lifecycle

Ultrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium, Pentium Inside, vPro Inside, Xeon, Xeon Phi, Xeon Inside, and Intel Optane are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries.

In-home warranty is available only on select customizable HP desktop PCs. Need for in-home service is determined by HP support representative. Customer may be required to run system self-test programs or correct reported faults by following advice given over phone. On-site services provided only if issue can't be corrected remotely. Service not available holidays and weekends.

HP will transfer your name and address information, IP address, products ordered and associated costs and other personal information related to processing your application to Bill Me Later®. Bill Me Later will use that data under its privacy policy.

Microsoft Windows 10: Not all features are available in all editions or versions of Windows 10. Systems may require upgraded and/or separately purchased hardware, drivers, software or BIOS update to take full advantage of Windows 10 functionality. Windows 10 is automatically updated, which is always enabled. ISP fees may apply and additional requirements may apply over time for updates. See http://www.microsoft.com.

HP Rewards qualifying and eligible products/purchases are defined as those from the following categories: Printers, Business PCs (Elite, Pro and Workstation brands), select Business Accessories and select Ink, Toner & Paper.