Boost your Daily Productivity with Copilot Automation

Imagine your laptop drafting emails, organising your activities by priority, and preparing a monthly management report while you pop the kettle on for a cuppa. With Microsoft Copilot, this scenario is now reality for Kiwis looking to streamline their digital workflows. This artificial intelligence-based tool is designed to revolutionise how we handle routine tasks and integrates seamlessly with the applications many New Zealanders use daily, such as Word, Excel, PowerPoint, Outlook, and Teams.

How Microsoft Copilot Simplifies Tasks for Different Users

Copilot operates using a Large Language Model (LLM), an AI type capable of understanding human language and generating text. These LLMs are trained on vast datasets of text and code, enabling them to perform a wide variety of tasks:

Copilot for Professionals: Optimise Everyday Task Execution

Microsoft Copilot helps professionals manage their workflow by automating routine tasks:

• Draft formal emails and quick responses in Outlook: Assists with inbox management and creates effective communication channels, whether brief or detailed. You can also receive summaries of lengthy email threads, response options, and coordinate follow-up meetings.

• Create reports, proposals, and presentation documents in Word: Facilitates the development of high-quality documents through suggestions with pre-designed structures, which can expedite the process of writing and presenting management reports.

• Generate financial analyses, pivot tables, and charts in Excel: Collaborates with you to analyse and explore business data. Helps you explore and gain a deeper understanding of your data to facilitate analysis and visualisation. You can also identify trends through chart analysis.

• Organise and prioritise tasks with automatic reminders: This tool can analyse your activity calendar and help you organise your work week. It adapts to your work style and preferences over time, learning from your actions, analysing the activities you perform, and adjusting suggestions accordingly.

Copilot for Students: Simplify Routine Activities

Students across New Zealand can benefit from Copilot’s ability to streamline academic tasks:

• Create drafts for essays and summaries based on main topics: Facilitates the start of academic work by providing structures and suggestions based on the topic. Copilot can create a first draft, with the option to upload additional documents and information sources to guide the AI assistant. Once created, you can edit it and adjust the writing style.

• Organise schedules and plan group projects in Excel: Improve activity coordination by creating schedules and assigning tasks, optimising collaboration among classmates.

• Generate clear and structured notes in Word from classes or meetings: Transforms your notes into organised documents, facilitating study and understanding of the subject.

Copilot for Creatives: Drive New Ideas from a Personalised Concept

For New Zealand’s growing creative sector, Copilot offers valuable assistance:

• Write scripts, project proposals, and content drafts in Word: Copilot boosts your creativity by providing content ideas to develop fluidly, improving productivity in each project.

• Design spreadsheets with clear budgets and charts for projects in Excel: The tool helps with administrative project management, simplifying financial planning by generating spreadsheets with detailed budgets.

• Manage emails with clients, including personalised and scheduled responses: Analyses client queries and suggests responses adapted to specific cases, as well as practical solutions that improve customer satisfaction.

Benefits of Automation with Microsoft Copilot

• Increased productivity: Copilot can help boost productivity by automating tasks that would otherwise require human intervention. For example, Copilot can help users quickly find necessary information, generate reports, and create presentations.

• Improved efficiency: The tool optimises workflows and reduces the time needed to complete repetitive tasks with AI. This allows employees or students to focus on tasks requiring personalised and thorough analysis.

• Cost reduction: Businesses can reduce costs by automating tasks that would otherwise require human intervention. For example, Copilot can help decrease the need for administrative staff and associated training expenses.

• Enhanced collaboration: Can help organisations improve collaboration by providing a shared workspace where users work together on documents, presentations, and other projects. This contributes to improved communication and coordination to ensure the entire team is in sync.

• Increased innovation: Copilot has the potential to increase innovation as it provides access to a wealth of knowledge and expertise. This helps users contribute new ideas that solve problems.

Explore HP Laptops with Copilot: Technology that Powers Automation

Learn to Use Copilot to Automate your Tasks

Use Copilot to Automate Tasks in Windows 11

You’ll find the Copilot icon in the toolbar, typically at the bottom of the screen.

Click on the icon to access functions such as voice commands, information search, and file navigation.

Use the Copilot Interface in Microsoft 365 (Word, Excel, PowerPoint, and Outlook)

Open Copilot from the application toolbar.

Type or voice a command for the task you need executed. For example, in Word, you can request: “Create a table of contents for this document” or “Review this paragraph and suggest improvements to make it more concise and professional.” In Excel: “Show me the sales forecast for the next quarter” or “Generate a dashboard displaying the most important KPIs from this information.” In Outlook: “Summarise this email thread highlighting the 3 most relevant points,” or you can also request: “Write a reminder for the team about the project delivery, mentioning pending tasks.” In PowerPoint, you can ask: “Create a visual timeline to show the project stages” or “Suggest a professional colour palette for this presentation.”

Copilot will respond immediately with the requested task.

Use Copilot to Improve your Browsing Experience with Edge

Open the Edge browser and sign in with your account.

Activate Copilot in the upper right corner of the screen.

Take advantage of functions to request web content summaries, improve writing, content structure, or the format you need.

Examples of How to Refine Instructions:

• “Simplify for a general audience”: Adjusts instructions to be clear and accessible, removing technical terms.

• “Make it more persuasive and focused on benefits”: Reformulates text to highlight how the proposed actions positively impact the user.

• “Adapt the tone for a young audience”: Uses a dynamic tone and expressions that resonate with a younger user segment while keeping the content relevant.

• “Focus the message on measurable results”: Restructures instructions to highlight specific metrics or data that demonstrate impact.

Conclusion

Copilot is changing the game for professionals and students in New Zealand by providing an effective assistant that streamlines workflow. Think of this tool as your virtual assistant, integrated into the applications you use daily to automate repetitive tasks and provide useful information.

With simple instructions, you can manage your emails, organise your weekly schedule, create presentations, and more. It’s an innovative solution that will allow you to maximise your efficiency and productivity in today’s fast-paced digital landscape.

For New Zealanders looking to enhance their productivity with AI-powered tools, HP offers a range of laptops and desktops with Windows 11 and Microsoft Copilot integration. Whether you’re a busy professional, a university student, or a creative entrepreneur, there’s an HP device that can help you harness the power of AI automation to accomplish more with less effort.