7 Copilot Functions to Boost your Workplace Productivity

In years past, writing a letter meant doing it by hand. A few years ago, you could simplify that task with office applications. But today, you needn’t bother writing at all because artificial intelligence (AI) can do it for you.

Here in New Zealand, where many of us balance work with our outdoor lifestyle, artificial intelligence has sparked a genuine revolution in workplace productivity. Thanks to AI, you can now quickly complete processes that were once tedious and manual, allowing more time for strategic tasks—or perhaps an extra moment to enjoy our beautiful surroundings.

In this context, Microsoft Copilot is one of the most advanced AI tools you can use. In case you weren’t aware, Copilot is an artificial intelligence solution that integrates with Microsoft 365 applications and transforms the way you work.

Below, we’ll present seven Copilot functions that will help elevate your workplace productivity to the next level.

1. Automation of Repetitive Tasks

Copilot saves you work by enabling the automation of workplace tasks. This way, the time you once dedicated to boring and repetitive tasks can be allocated to more productive activities.

Copilot can improve your workplace productivity by automating these functions:

Organising meetings: In Outlook, Copilot allows you to schedule meetings by analysing email threads containing relevant information. This generates an automatic invitation with the title, agenda, and participants extracted from the email. You no longer have to search for details on your own.

Generating email summaries and responses: Managing long email chains used to be overwhelming. Fortunately, Copilot can summarise key points in Outlook and suggest responses to continue the conversation.

Setting reminders and managing your calendar: One of Microsoft Copilot’s functions allows you to set reminders in Outlook using simple commands. It also recognises patterns to schedule recurring reminders and creates task lists from notes in OneNote.

2. AI-assisted Content Generation

One of the main applications of artificial intelligence at work is the creation of written content, such as reports, emails, or minutes.

You should know that Copilot is integrated into various Microsoft applications like Word, allowing you to generate content automatically.

For example, if you’re struggling to write a report, this AI can generate it based on other documents and even a phrase you specify. This way, you don’t have to start from scratch, as you have a draft to begin with.

Additionally, you can boost your productivity with AI by asking it to improve your texts. Did you write an email or presentation and worry it might have spelling errors? Instead of reviewing it yourself, you can ask Copilot to find and fix any inconsistencies.

3. Real-time Data Analysis and Reporting

Without a doubt, among Microsoft Copilot’s best functions are its capabilities for analysing large volumes of information, especially within the Excel application.

Copilot can perform predictive data analysis that allows you to detect trends and patterns. Thus, if you’re in an administrative or managerial role, you can obtain valuable insights to make the best possible decisions.

For example, in Excel, you’ll find a button to “analyse data with Copilot.” You just need to select your data and analyse it with the AI to obtain reports with tables, trends, and summaries.

This artificial intelligence can also:

Analyse textual data: If your company collects comments and surveys, Copilot can summarise these texts and offer analysis to better understand written information.

Generate complete reports: You can create a complete table, with formulas and headers, just by indicating to the AI what you need (for example, a budget or inventory table).

4. Improved Team Collaboration

Thanks to Copilot’s integration with Teams, you can enhance productivity in one of the most critical areas of any organisation: team collaboration.

This AI optimises meetings with the help of intelligent tools that facilitate communication. Among Microsoft Copilot’s functions in Teams are:

Catch up when you arrive late: If you join a meeting a bit late, Copilot provides you with a summary of what has been discussed up to that point. Simply open Copilot and review the summary in the side panel of the meeting window.

Gather everything in Teams: Copilot searches for and uses information stored in documents, presentations, emails, calendar invitations, notes, and contacts. This ensures that the most important data is accessible in one place. You no longer have to search for data in long conversation threads.

Have a more effective meeting: During the meeting, you can use Copilot’s options to summarise the points discussed, list action items, suggest follow-up questions, and even generate detailed notes.

5. Task Organisation and Prioritisation

One of the best tools for automating workplace tasks is Microsoft Planner integrated with Copilot.

Thanks to this powerful combination, you can organise tasks and prioritise your activities according to their importance, deadlines, and expected results.

For example, you can instruct Copilot to generate a plan in Planner, and additionally, to add tasks, objectives, and sections according to your instructions. It can create a complete, actionable, and realistic plan in just moments.

Likewise, this AI can help you:

• Identify the next actions to follow

• Break down large tasks into manageable steps

• Coordinate work among team members

• Monitor the progress of your plan

• Identify priorities and manage workloads by analysing tasks assigned to each team member

6. Decision-making Assistance

Copilot can improve your workplace productivity in executive roles, where you have the important task of making decisions that can define the future of the company.

This artificial intelligence offers specific tools to support the decision-making process:

Data integration: Copilot can combine information from multiple sources into a single report, whether documents, presentations, emails, or spreadsheets.

Natural language processing: You don’t need programming knowledge to improve your productivity with AI. You can interact with the system using everyday language.

Scenario simulation: Copilot can model different scenarios based on historical and current data. This way, you can anticipate potential outcomes and plan strategies accordingly.

7. Integration with Microsoft 365 Ecosystem

Copilot integrates efficiently with Microsoft’s most important applications, allowing you to harness the power of artificial intelligence at work without resorting to additional software.

This integration can help you in different business tasks, ranging from task management and content creation to communication with other team members.

Some of the applications that include Microsoft Copilot’s functions are:

HP Products with Copilot to Maximise Workplace Productivity

To harness the power of Copilot, you need a powerful device that’s optimised for artificial intelligence.

For this reason, HP has developed products specifically designed to apply artificial intelligence functions at work. These devices not only support Copilot’s functions but also have the necessary specifications to make the most of this technology.

Let’s explore a selection of HP devices available in New Zealand that can help you maximise your productivity with AI.

Conclusion: The Future of Workplace Productivity with AI

Everything points to Copilot becoming the next great advancement in the field of workplace productivity. As we’ve just detailed, this artificial intelligence can be applied to different business areas, ranging from automating monotonous tasks to advanced analysis for decision-making.

However, if you want to take advantage of this technology and improve your productivity, you need devices with the necessary power. A good option is the range of HP laptops and HP business desktops optimised for AI use, available now in New Zealand.

We invite you to explore Microsoft Copilot’s functions on your HP devices. Use this technology to optimise your performance and achieve your professional goals in today’s increasingly AI-driven workplace.