Automation with Copilot: Boost your Daily Productivity

Imagine your notebook drafting emails, organising your activities by priority, and preparing a monthly management report whilst you enjoy your morning coffee… With Microsoft Copilot, this is now reality. This AI-based tool has been created to revolutionise how we handle routine tasks. Moreover, you can use it with the applications you employ daily, such as Word, Excel, PowerPoint, Outlook, and Teams.

Discover How Microsoft Copilot Simplifies Tasks Based on User Type

Copilot operates with a large language model (also known as LLM), a type of AI capable of understanding human language and generating text. LLMs are trained with large datasets of text and code that allow them to perform a wide variety of tasks:

Copilot for professionals: Optimises execution of everyday tasks

• Drafting formal emails and quick responses in Outlook: Helps you manage your inbox and create an effective communication channel, whether brief or detailed. Additionally, you can access summaries of lengthy email threads, response options, and coordination of follow-up meetings.

• Creating reports, proposals, and presentation documents in Word: Copilot facilitates the development of high-quality documents through suggestions with pre-designed structures, which can expedite the process of drafting and presenting management reports.

• Generating financial analyses, pivot tables, and graphs in Excel: Collaborates with you to analyse and explore your business data. It assists you in exploring and gaining a deeper understanding of your data to facilitate analysis and visualisation. You can also identify trends with graph analysis.

• Organising and prioritising tasks through automatic reminders: This tool has the capacity to analyse your activity calendar and help you organise your work week. Furthermore, it adapts to your work style and preferences over time. It learns from your actions, analyses the activities you execute, and adjusts suggestions based on them.

Copilot for students: Simplifies routine activities

• Drafting essays and summaries from main topics: Facilitates the initiation of academic work by providing structures and suggestions based on the topic. Copilot can create a first draft. In this case, you have the option to upload additional documents and information sources to guide the AI assistant. Once created, you can edit it and adjust the writing style.

• Organising schedules and planning group projects in Excel: Improve the coordination of activities to be carried out by creating schedules and assigning tasks, thus optimising collaboration among classmates.

• Generating clear and structured notes in Word from classes or meetings: Allows you to transform your notes into organised documents, facilitating the study and understanding of the subject.

Copilot for creatives: Drives new ideas from a personalised concept

• Writing scripts, project proposals, and content drafts in Word: Copilot boosts your creativity by providing content ideas to develop fluidly, so you can improve productivity in each project.

• Designing spreadsheets with clear budgets and graphs for projects in Excel: The tool helps you with administrative project management, allowing you to simplify financial planning by generating spreadsheets with detailed budgets.

• Managing emails with clients, including personalised and scheduled responses: Analyses customer enquiries and suggests responses adapted to specific cases, as well as practical solutions that improve customer satisfaction.

Benefits of automation with Microsoft Copilot

• Increased productivity: Copilot can help you be more productive by automating tasks that would otherwise require human intervention. For example, Copilot can help users quickly find necessary information, generate reports, and create presentations.

• Improved efficiency: The tool allows you to optimise workflows and reduce the time to complete repetitive tasks with AI. This way, employees or students can focus on performing tasks that require personalised and thorough analysis.

• Cost reduction: Companies can reduce their costs by automating tasks that would otherwise require human intervention. For example, Copilot can help decrease the need for administrative staff and associated training expenses.

• Enhanced collaboration: It can help organisations improve collaboration by providing a shared workspace where users work together on documents, presentations, and other projects. This contributes to improved communication and coordination to ensure that the entire team is in sync.

• Increased innovation: Copilot has the potential to increase innovation, as it provides access to a vast amount of knowledge and expertise. This helps users contribute new ideas that solve problems.

Explore HP Notebooks with Copilot: Technology that Powers Automation

HP notebooks with Copilot combine advanced hardware, a new version of Windows, and tools with artificial intelligence to provide a better experience. If you are a student or work in the creative field, we recommend you review the following models.

Learn to Use Copilot to Automate your Tasks

• Use Copilot to automate tasks in Windows 11

1. You will find the Copilot icon in the toolbar, typically at the bottom of the screen.
2. Click on the icon to access functions such as voice commands, information search, and file navigation.

• Use the Copilot interface in Microsoft 365 (Word, Excel, PowerPoint, and Outlook)

1. Open Copilot from the toolbar in the applications.

2. Type or verbally request an instruction for it to execute the task you need. For example, in Word, you can request: “Create a table of contents for this document” or “Review this paragraph and suggest improvements to make it more concise and professional”. In Excel: “Show me the sales forecast for the next quarter” or “Generate a dashboard that displays the most important KPIs from this information”. In Outlook: “Summarise this email thread highlighting the 3 most relevant points”, you can also request: “Write a reminder for the team about the project delivery, mentioning pending tasks”. In PowerPoint, you can ask: “Create a visual timeline to show the project stages” or “Suggest a professional colour palette for this presentation”.

3. Copilot will respond immediately with the requested task.

• Leverage Copilot to enhance your browsing experience with Edge

1. Open the Edge browser and sign in with your account.

2. Activate Copilot in the upper right corner of the screen.

3. Take advantage of the functions to request web content summaries, improve writing, content structure, or the format you need.

• Learn examples of how to refine instructions:

  • “Simplify for a general audience”: Adjusts instructions to be clear and accessible, eliminating technical terms.

  • “Make it more persuasive and focused on benefits”: Reformulates the text to highlight how the proposed actions positively impact the user.

  • “Adapt the tone for a young audience”: Uses a dynamic tone and expressions that resonate with a younger user segment, whilst keeping the content relevant.

  • “Focus the message on measurable results”: Restructures the instructions to highlight specific metrics or data that demonstrate impact.

Conclusion

Copilot changes the game for professionals and students by providing an effective assistant that streamlines workflow. Think of this tool as your virtual assistant, integrated into the applications you use daily to automate repetitive tasks and provide useful information.

Through simple instructions, you can manage your emails, organise your weekly schedule, create presentations, and more. It’s an innovative solution that will allow you to maximise your efficiency and productivity in today’s fast-paced digital environment.

Whether you’re a student working on assignments, a professional managing projects, or a creative developing content, Microsoft Copilot on your HP notebook can help you achieve more with less effort. The integration of cutting-edge AI with powerful hardware creates a seamless experience that adapts to your needs and helps you focus on what truly matters—your ideas and goals.