EEM


离职员工费用报销流程

离职员工必须在离职前将所有费用填报完成,公司在员工离职后会将系统里的费用报告锁定,并取消离职员工的EEM权限。只有手机费用可以在离职后由直线经理代替员工在EEM里申请。

当员工离职后,EEM系统会自动给其直线经理添加为期45个日历日的临时权限,经理可以在EEM里代替员工提交费用报告,同时需要在费用用途栏里注明离职员工手机费报销。当费用报告生成后,需要上一级经理的批复。直线经理要将费用报告打印,签字确认,并附上相应原始票据一并寄送到大连费用报销中心。

如何在EEM代替员工提交费用报告,请参考附件一:
EEM User Guidance of Working on behalf of ...

Reimbursement for terminated employees

Terminated employees have to make sure that all expense reports have been filed and reimbursed before they leave the company. HP will block all the data in EEM system after employee leave the company, and employee’s access to EEM will be restricted at the same time. Only cell phone bills can be reimbursed after they leave.

Manager is granted the access to EEM of the terminated employee and is able to create and submit the report on behalf of the employee. Please indicate it is resigned employee’s mobile fee in Business Purpose field when manager submits the EEM report. After report submission the approval goes to the next level manager within the terminated employee management chain. The direct access to work on behalf of the employee is granted temporarily and expires after 45 calendar days. Manager should print out the EEM report, and post the signed ER with the accompanying receipts to the processing center.

Please refer to the process document on how to create and submit reports in EEM on behalf of employee.

Process Document (PDF 1,22 MB)

牡丹运通卡和长城公务卡:

员工在职期间办理的公务卡,任职期间免年费,此优惠自员工离职之日起自动失效。离职后请员工主动至银行办理公务卡销户手续,如未及时办理销户手续而产生的任何费用,由员工自行承担;如若员工希望继续持有该卡,请主动联系银行自行协商。

工行联系电话:95588

中行联系电话:95566

Peony Express Card & Great Wall Business Card.

Employee who applies for Business Card during the position can have annual fee exemption. The discount offer will lapse automatically from the date of employee leaving. Please help to go to cancel the account on your own initiative. Any charge generated by account that is not cancelled in time, the fee will be undertaken by employee yourself. If employee wants to continue to hold the card, please contact Bank and negotiate with them.

ICBC service Tel:  95588

BOC service Tel:  95566

Employee Reimbursement FAQ

Q: Can my EEM be processed after resigned?

A: Yes. If your bank account is valid, the expense reimbursement you submitted before your terminated date will be processed normally.

Q: What is my EEM status now?

A: Please email to: eem-crc-apj-dl-int@hp.com directly. Or contact your manager and ask her/him for help.

Q: If I have some business purpose expense happened before my resign, can I submit them? And how should employees submit the report?

A: Yes, you can. If you has terminated, your manager has 45 calendar days to work on behalf of you to submit expense as per policy. For example, your terminated date is 01-Jan-2013, your manager can work on behalf of you to submit report in EEM system before 14-Feb-2013. The following is the steps to submit expense report:

a. Click here ( PDF 4,19 MB Employee Expense Management 5.0 User Guide → 7.2 Working on behalf of … ) to find the SOP of work on behalf of employee. Please print out the ER report after it is submitted;

b. Attach the receipt to the termination expense request form and ER report, and post them to ER team.

If manager miss 45 calendar days and forget to submit the ER report in EEM, please Click here
( PDF 171 KB ) to download the termination expense request form and fill in it. All required receipts attached, reviewed and signed, as appropriate by the employee's direct manager, post ER form and all the receipts to Dalian ER team.

If there is any query, please contact eem-crc-apj-dl-int@hp.com to ask for help