5 Best Printers for Small or Home Offices

Selecting the right printer for a small office or home office is vital for efficiency and cost-effectiveness. Picking a well-suited printer can help to streamline tasks, boost productivity, and even reduce operational expenses. 

When choosing a printer for your office, consider factors such as printing speed, quality of the devices, connectivity options, and the cost per page. Making the wrong selection could mean delays and wasted resources - not to mention a lot of frustration. When you choose the best printer for your small or home office, you are signing up to minimize downtime and ensure essential documents are produced promptly.

To help you make the right choice, we’re going over the factors you should look for in your office printer and breaking down the top 5 printers, including their many features and benefits to consider.

The need for quality office equipment in home offices

The trend of remote work continues to surge, even as many teams head back into the office. In 2023, 1 in 5 (or about 20%) of Canadian workers reported working from home. It’s undeniable that the transformation from traditional office environments is ongoing. 

With remote work, comes the continuous need for office-grade equipment that can be used from home. A high-quality printer, in particular, plays a significant role in the success of remote workers. It ensures professionals can produce top-notch documents, from reports to contracts, without relying on external services. Additionally, it enhances efficiency, reducing the time and effort spent on tasks that require hard copies. 

The convenience of remote work is only maximized with dependable office equipment, which not only boosts productivity but also upholds a professional image. So, investing in a high-quality printer is essential in the evolving work environment and to maintain seamless, high-standard operations from the comfort of one's home office.

Features to consider when choosing a printer

Selecting the right printer for your home office can be a pivotal decision for your workspace's efficiency and productivity. With so many options available, each offering a unique set of features and capabilities, it's essential to weigh various factors carefully before making a choice. 

From the type of work you do to your specific printing needs, features you need, budget, print speed, and environmental concerns, there are numerous elements to consider. Keep these factors in mind to help ensure that your printer meets your requirements.

Multifunctional capabilities for home office printers

For a home office, most workers find multifunctional capabilities to be an essential piece of the puzzle. A device with multifunctional capabilities allows for printing, scanning, copying, and faxing with a single device, saving space, reducing costs, and enhancing overall efficiency. 

The versatility of printers with multifunctional capabilities ensures you can handle various tasks seamlessly, making it a smart choice for a productive home office setup.

The importance of connectivity and wireless printing

Wireless printing capabilities in your home office printer allow for more flexibility and convenience. It allows you to print from multiple devices without the hassle of cables, enabling seamless document sharing and mobility. 

Additionally, don’t forget to consider cloud connectivity and wireless setup options when choosing your ideal home office printer. These features streamline your work process and enhance productivity.

Ink solutions & cost efficiency

Ink efficiency is a key consideration for a home office printer. It impacts operating costs and reduces the frequency of replacing cartridges, saving money in the long run. An efficient printer minimizes interruptions, ensuring you can focus on your work without constant ink-related concerns. It’s also a smart long-term consideration, making smart ink solutions a smart investment for your home office.

Print speed for better productivity

A high print speed is vital for a home office printer, as it directly influences productivity. Faster printing ensures quicker completion of tasks, whether it's urgent reports or large documents. It minimizes downtime, allowing you to focus on your work efficiently and meet deadlines, making it an essential factor for a productive home office environment.

Eco-friendly printers & sustainable solutions

Opting for eco-friendly printers with sustainable solutions, like those offered by HP, benefits your home office and the environment. HP printers incorporate energy-saving features, recycled materials, and responsible printing practices, reducing carbon footprint. 

Choosing eco-conscious options promotes sustainability, reduces waste, and supports a healthier planet while maintaining high-quality printing performance in your home office.

Top 5 printers for a small or home office

Ready to find the perfect printer for your home office? Considering the importance of multifunctional capabilities, connectivity options, cost efficiency, print speed, and environmentally friendly designs, we’ve compiled the best 5 printers for home office use.

HP OfficeJet Pro 9025e All-in-One Printer

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The HP OfficeJet Pro 9125e All-in-One Printer offers a range of features and benefits ideal for a home or small office. This all-in-one printer delivers the high-quality output with professional-grade colour printing and wireless connectivity you need for your everyday work.

This device is a versatile and efficient choice. With fast print speeds of up to 24 pages per minute (ppm), it ensures quick document production. Its automatic two-sided printing and scanning capabilities save time and reduce paper usage. It also incorporates HP's Instant Ink service for cost-effective and hassle-free ink replacement. 

The HP OfficeJet Pro 9025e supports mobile printing and cloud integration, enhancing accessibility and convenience. This printer is an excellent investment for those seeking productivity, sustainability, and performance in a compact package.

Specs:

• Print Technology: HP Thermal Inkjet

• Print Speed: Up to 24 ppm (black and colour)

• Print Resolution: Up to 1200 x 1200 dpi (black), up to 4800 x 1200 dpi (colour)

• Copy Speed: Up to 32 CPM (colour and black)

• Connectivity: WiFi, Ethernet, USB, and mobile printing (e.g., AirPrint, ePrint, Mopria)

• Display: 2.65-inch colour touch screen

• Dimensions (W x D x H): 17.28 x 13.46 x 10.94"

• Supported Operating Systems: Windows, macOS, Linux

• Instant Ink Support: Yes (optional subscription service)

HP LaserJet Pro MFP 3101fdw Printer 

The HP LaserJet Pro MFP M3101fdw Printer is a versatile, high-performance multifunction device ideal for both small businesses and home offices. Its standout features include fast monochrome printing at speeds of up to 42 ppm, delivering sharp and professional-quality documents. 

With wireless connectivity, it supports mobile printing and cloud integration, enabling easy document sharing and printing from various devices. The built-in duplex printing and an automatic document feeder streamline tasks, saving time and paper. This printer is equipped with robust security features to protect sensitive information. 

Shop HP LaserJet Pro MFP 3101fdw Printer Now

The HP LaserJet Pro M3101fdw offers an excellent blend of productivity, reliability, and security in a compact and cost-effective package.

Specs:

• Print Technology: Laser

• Print Speed: Up to 42 ppm

• Print Resolution: Up to 1200 x 1200 dpi

• Copy Speed: Up to 42 CPM (monochrome)

• Connectivity: WiFi, Ethernet, USB, and mobile printing (e.g., AirPrint, Mopria, HP Smart App)

• Display: 2.7-inch colour touch screen

• Dimensions (W x D x H): 16.18 x 16.22 x 13.86"

• Supported Operating Systems: Windows, macOS, Linux

• Security Features: Secure Boot, Secure Firmware Integrity, and other security options

HP Smart Tank 7602 AiO Printer

The HP Smart Tank 7602 All-in-One Printer features include an integrated ink tank system, which holds a substantial amount of ink, reducing the need for frequent replacements and lowering printing costs. 

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With high-quality printing and scanning capabilities, it ensures crisp and clear documents and images. Wireless connectivity, mobile printing, and dual-band WiFi provide easy accessibility from various devices. The printer's reliability and long-lasting performance make it an excellent investment, particularly for those with high-volume printing needs. 

Specs:

• Print Technology: HP Thermal Inkjet

• Print Speed: Up to 11 ppm (black), up to 5 ppm (colour)

• Print Resolution: Up to 1200 x 1200 dpi (black), up to 4800 x 1200 dpi (colour)

• Copy Speed: Up to 7 CPM (black), up to 2 cpm (colour)

• Fax: No

• Connectivity: WiFi, USB, mobile printing (e.g., HP Smart app, Mopria, AirPrint)

• Display: 7-segment and icon LCD

• Supported Operating Systems: Windows, macOS

• Dimensions (W x D x H): 17.6 x 14.8 x 7.9"

HP LaserJet Pro MFP 4101fdw Printer

The HP LaserJet Pro MFP M4101fdw Printer is a powerful multifunction printer designed for productivity and convenience in small offices. It boasts rapid monochrome printing at speeds of up to 50 ppm, ensuring quick and high-quality document production. The automatic document feeder and duplex printing simplify tasks while saving time and paper. 

Shop HP LaserJet Pro MFP 4101fdw Printer Now

With robust security features and wireless connectivity, it offers secure and versatile printing. The LaserJet Pro M4101fdw is an excellent choice for businesses seeking efficiency, security, and professional-grade printing performance.

Specs:

• Print Technology: Laser

• Print Speed: Up to 50 ppm

• Print Resolution: Up to 1200 x 1200 dpi

• Connectivity: WiFi, Ethernet, USB, and mobile printing (e.g., AirPrint, Mopria, HP Smart App)

• Display: 2.7-inch colour touch screen

• Dimensions (W x D x H): 18.3 x 18.1 x 20.5"

• Supported Operating Systems: Windows, macOS, Linux

• Security Features: Secure Boot, Secure Firmware Integrity, and other security options

HP Color LaserJet Pro MFP 4301fdw Printer

The HP Color LaserJet Pro MFP 4301fdw Printer is a versatile printer designed for medium-sized businesses, making it a great choice for a home office. It delivers vibrant, high-quality colour printing at remarkable speeds of up to 45 ppm. It streamlines tasks and boosts productivity. 

Shop HP Color LaserJet Pro MFP 4301fdw Printer Now

This printer also offers robust security features, wireless connectivity, and mobile printing, ensuring seamless and secure document management. The Color LaserJet Pro MFP 4301fdw is the perfect choice for businesses seeking professional-grade colour printing, efficiency, and reliability.
Specs:

• Print Technology: Laser

• Print Speed: Up to 45 ppm(colour and monochrome)

• Print Resolution: Up to 4800 x 600 dpi

• Copy Speed: Up to 45 CPM (colour and monochrome)

• Connectivity: WiFi, Ethernet, USB, and mobile printing (e.g., AirPrint, Mopria, HP Smart App)

• Display: 4.3-inch colour touch screen

• Dimensions (W x D x H): 18.98 x 19.84 x 22.44"

• Supported Operating Systems: Windows, macOS, Linux

• Security Features: Secure Boot, Secure Firmware Integrity, and other security options

Choosing the best printer for your small or home office

Selecting the right home office printer is crucial for efficiency and cost savings. Consider factors like speed, quality, connectivity, cost, and sustainability. The wrong choice can lead to delays, while the right one minimizes downtime. 

High-quality printers are essential for remote work, enhancing productivity and professionalism. Look for multifunctional capabilities, wireless printing, ink efficiency, and speed. Eco-friendly options like those offered in HP printers mean sustainability without sacrificing performance.

About the Author: Lori Noel is a contributing writer for HP Tech Takes. She works as a full-time copywriter and freelance editor.