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Calculate a printer's total cost of ownership (TCO) by combining the acquisition price, cost per page, reliability, and support. Each printer will excel in one or more areas, but all must be considered when defining TCO. |
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If purchase price were the single criterion of TCO, everyone would buy personal DeskJet color printers. However, the design of a color Deskjet that keeps the initial cost down raises the cost of ink cartridges and other consumables. After a year of printing, a small Deskjet may actually cost more than a color LaserJet when operational costs are accurately counted. |
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The initial cost of acquisition focuses almost completely on hardware purchase. Low-end Deskjets offer low cost of acquisition by design because they are built to offer flexibility and high image quality in a low duty cycle environment. |
Personal Deskjet users will replace their own consumables (ink and paper). The color inks are grouped in a single cartridge for convenience in a package that includes the print heads. This drives up the cost of each individual cartridge but replaces the print head each time to reduce later maintenance costs. In a color LaserJet, you might need to replace the toner cartridge after 3,000 pages. |
Standard paper costs a penny a sheet or less. Deskjet users searching for high image quality will need special photographic paper media. Some of these papers can run as much as a $1 per page. |
Every device with moving parts needs maintenance at some time. Printers have more moving parts than any other computer device. The transfer belt, for example, which will print 100,000 pages before needing replacement, is considered a maintenance item. |
Adding more users to an existing print device is the most effective technique for reducing the cost of printing. However, more users mean more print volume and more maintenance over time. |
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IT managers new to printer acquisition projects sometimes forget the many costs incurred over a printer's lifetime. These costs must be considered to provide an accurate cost of printed materials to the company.
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Network management: Shared printers need network connections and management. This cost may be low for one or two printers, but a growing printer population will demand increased network management time. |
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Infrastructure: Printers on the network require obvious infrastructure, such as a network node. Do you consider desk space as a cost? Your landlord charges by the square foot. Printers take space away from user's desktop or floor space for the printer and stand in a department. Some companies need an entire computer room to handle their printing needs, which obviously adds floor space costs, construction costs, and common infrastructure such as electricity and air conditioning. |
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End-use operations: Users who spend valuable time using the wrong printer for their requirements cost time and therefore money to the company. Overloading a small printer will result in users constantly adding supplies such as paper and ink cartridges. |
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Software: HP printers are the most compatible family of printers in the world, supported by every major (and minor) software developer. But special print projects may require special software, or new software upgrades to take advantage of increased printer capabilities may be required. |
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With a wide range of printers of all types, HP can fit the printer to your print requirements that fulfills all expectations cost effectively. Choose wisely and experience these benefits:
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Spend less on consumables: HP Deskjet printers reduce consumable usage by dropping ink levels on plain paper. Business Inkjets use the modular ink delivery system to speed printing while reducing the cost of ink and the frequency of replacement. Color LaserJet printers benefit from advanced HP technology and experience to improve the cost versus output ratio. |
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Improve printer connectivity with JetDirect print servers: Network connections for printers speed job transfer times and increase throughput. Many of HP's business inkjet and color LaserJet printers have JetDirect network print servers built in or available with a Plug-and-Play slot for an optional JetDirect printer module. External print servers can handle multiple printers while increasing management options and using a single network connection. |
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Streamline management with embedded Web servers and HP Web Jetadmin: Managing printers via a printer's physical control panel makes sense for users adding paper and ink, but not for IT staff managing printers from across the building or across the country. HP's award-winning embedded Web servers give the same management options across the network as they do via the printer control panel. This allows IT managers to control printers remotely. HP's Web Jetadmin software gathers all the output from embedded JetDirect Web servers into a single management utility. IT managers with HP Web Jetadmin can efficiently manage a large number of printers from a single PC management console. |
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Simplify end-user operations and decrease help desk expenses: End users expect to change printer ink cartridges, toner cartridges, and paper. They will also undertake minor management tasks such as changing fonts if they understand the printer control panel. HP's family of printers share common management and administration settings, making it easy for end users to work with different HP printers. If you understand one, you understand them all. This consistent user interface allows end users to perform some tasks normally pushed up to the help desk. Every printer-related question your help desk avoids saves you money. |
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Reduce the amount of required printer interaction time: On the flip side, every printer management task performed by IT saves the end users time and trouble. HP's family of color Inkjets, Deskjets, and LaserJets mix compatibility with common hardware and software to ensure a successful printing experience. HP Web Jetadmin allows IT print managers to automatically update printer drivers, relieving end users of that task and calling the help desk. |
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Deliver accurate color: HP's experience with color printing via inks and laser toner means you can trust output from an HP color printer. Leading the world in personal, shared, and department printer technology means HP works with software developers constantly to ensure the colors the user sees in their software match the color they see on their output from an HP color inkjet, Deskjet, LaserJet, Photosmart, or Designjet printer. |
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