| Introduction: Making a few simple adjustments to how and when you print means less impact on the environment and bigger savings for your business. Simple ideas such as limiting color use, proofing your work, and buying in bulk will reduce waste and allow your company to use time and resources more efficiently. |
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| Proof your work onscreen first and you'll get flawless prints. |
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| HP makes a Laser paper for all your business printing needs. |
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| Taking the time to proof and preview a document before you hit print means less do-overs and no wasted materials. |
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| Proof your work |
| A lot of ink can be wasted printing pages you don't need or can't use! So, whether you're printing a proposal or business letter, always run a spelling and grammar check to correct any mistakes you might have made before you print. |
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| Preview your page |
| The print preview function lets you see how a document will look on the page before you print it. Here's how: |
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Select File |
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Click Print Preview to view your document |
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Hit Esc to return to the normal view |
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| All Microsoft Office 2010 applications also allow you to preview your document in the print screen without any additional keystrokes. |
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| Stock the right paper |
| Just printed out driving directions on your best cardstock? Make sure you have the right paper in your printer before you hit print! |
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| Many HP printers feature a second paper tray or feed slot, making it easy to print on the right paper for each job. Plus you can reap these benefits: |
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Print on either premium paper or reused paper without having to change paper in your printer. |
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Have a tray dedicated to letterhead or different media sizes including envelopes, legal-size paper, and more. |
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| Use color on prints when you need to catch someone's eye. |
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| Manage all your printers from wherever you are with Jetadmin. |
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| By managing your color printing, you can get the best return on your investment, while ensuring important materials get all the color they deserve. Color access control allows printing on your terms. |
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| Maximize color impact |
| Not every document needs to be in color. Cover letters and draft versions can be printed in black-and-white. To maximize your marketing impact, use color when you want to catch someone's eye. Color is perfect for these projects: |
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Brochures |
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Flyers |
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Business cards |
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Invoices |
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| Manage access |
| Using HP printers with embedded Web servers allows you to manage who can use color. Here's how: |
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Create lists of users who can use color. |
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Program PINs for users making color copies. |
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Generate lists of applications that can be printed in color. |
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| Manage printers |
| An easy way to manage all your printers is Jetadmin, a Web-based tool that lets you install, configure, monitor, troubleshoot, and manage your printers and print infrastructure—wherever you are. |
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| In terms of color, Jetadmin lets you centrally manage printers to allow or disallow color printing on any given printer, based on user, application, or time of day. |
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| Buying toner in bulk can reap you even more savings. |
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| HP inks deliver vivid prints. |
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| HP paper's ColorLok technology produces bolder blacks and vivid colors. |
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| Saving on supplies doesn't have to mean cutting back. By making informed supply choices and managing your printing features, saving money has never been easier. |
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| Buy in bulk |
| When you buy paper and ink in large quantities, you can reap even more savings. |
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Original HP Ink Cartridge Combo Pack combines black-and-white and color cartridges for your HP printer in one convenient package. And when you buy from HP, you never pay shipping on ink! |
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Original HP Ink XL cartridges print 3x more than regular cartridges, saving you even more!1 |
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HP Toner Combo Packs save you money over buying multiple individual toner cartridges. |
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HP Brochure and Flyer Paper Value Packs are more economical than buying individual packs. |
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| HP SureSupply |
| This free and easy tool sends automatic alerts when HP printers are low on print supplies, so you can order what you need before you run out. HP SureSupply lets you choose between ordering online from a retailer or directly from HP, and often includes free shipping. |
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| Use HP ink |
| It's tempting to use a refill device or generic cartridges, but non-HP inks may smudge (which requires you to reprint) and could clog your HP printer's sensitive mechanisms. |
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| Original HP ink cartridges print up to twice the pages—on average—of refilled cartridges tested.2 |
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| Use HP paper |
| HP paper delivers fade-resistant and durable prints. And, with HP paper's ColorLok technology, your print's bolder blacks and vivid colors will dry three times faster than with ordinary papers. |
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| Print head cleaning |
| Perhaps you've noticed that even if you rarely print, your ink may start to run low. This happens because the printer may automatically run routine maintenance to clean the print heads (the little nozzles that distribute the ink). If you don't want to use ink for this, here are two things you can do: |
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Print regularly—once a week is a good goal. This will keep the print heads clear of any ink buildup. |
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If you go long periods between prints, turn your printer off from the on/off button. |
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| TIP: Don't turn it off from the power strip—the printer needs to reset before shutting down. |
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| For everyday print jobs, use Draft mode in your printer settings. |
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| Save color ink by switching to grayscale printing when you don't need bright hues. |
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| HP's Smart Web Printing gives you prints from the Web that automatically fit your paper. |
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| Managing your printer settings is a great way to save supplies and money, and is as easy as hitting a few buttons. You can access your printer's settings within any standard application, or by clicking the printer icon on your desktop. The steps below are for PC users; Mac users should consult their manual. |
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| Print quality |
| Your printer's different quality settings use different amounts of ink. For everyday print jobs, like first drafts, use Draft mode, which is quicker and uses less ink. |
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Go to File |
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Print |
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Printer Properties |
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Paper/Quality |
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Under "Quality Settings," Select Draft |
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| Print in black-and-white |
| Color ink is generally more expensive than black ink, so it's best to use it only when you really need it. Save color ink by switching to grayscale printing when you don't need bright hues. |
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Go to File |
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Print |
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Printer Properties |
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Advanced... |
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Print in Grayscale |
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Choose "Black Ink Only" from the drop-down box |
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| Set page ranges |
| If you only need a portion of a document printed, you can tell your printer which pages you need. Here's how: |
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Go to the print dialog box |
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Select the desired page range (for example, pages 1 to 2) |
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| Duplexing |
| Printing draft documents double-sided is a great way to save paper. Here's how: |
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Go to File |
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Print |
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Find the "Print One Sided" drop-down box |
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Choose Print on Both Sides |
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| Printing Web pages |
| There are a number of ways to avoid printing unwanted ads and information when printing Web pages. |
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Look for "printable versions" or PDF options of documents. You can save and print these like any standard document. |
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Try HP's Smart Web Printing utility. Download it for free, and get prints from the Web that automatically fit your paper. |
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| Use your printer wisely and save big—these supplies and printers can help |
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HP online ink and toner store: find supplies for your printer |
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Original HP cartridges ensure that your printing is right the first time, every time |
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Get free next-business-day shipping on ink, toner, and paper |
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Consider HP high-capacity (XL) ink cartridges, which allow you to get 2-3 times more prints with fewer cartridge replacements1 |
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Print, copy, scan, fax |
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Wireless printing and sharing3 |
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4.3" color touchscreen with gesturing |
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50—sheet ADF and automatic double—sided printing |
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Access to HP Business Print Apps — even print on the go with HP ePrint4,5 |
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Additional 250—sheet input tray |
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3.5" touchscreen |
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Print at your convenience—from across town or your office—with HP ePrint3 |
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Access HP Print Apps4 |
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Save time and reduce energy use with Instant-on Technology6 |
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Print from anywhere in the office with integrated wireless7 |
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| Or, find helpful printer buying guides to find the best printer to meet your business needs. |
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| 1,2. |
A Buyers Laboratory Inc. 2011 study commissioned by HP compared Original HP ink cartridges (60XL, 56A, 57A, 74XL and 75XL) with refilled ink cartridges sold in North America. For details, see http://www.buyerslab.com/products/samples/HP-Inkjet-Cartridges-vs-Refilled-Cartridges.pdf (1.5 MB, PDF) |
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Wireless performance is dependent upon physical environment and distance from access point. Wireless operations compatible with 2.4GHz routers only. |
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Requires a wireless access point and an Internet connection to the printer. Services may require registration. App availability varies by country, language and agreements. For details, www.hp.com/go/eprintcenter. |
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Requires an Internet connection to the printer. Feature works with any connected Internet- and email-capable device. Print times may vary. For a list of supported documents and image types, see www.hp.com/go/eprintcenter And for additional solutions, see www.hp.com/go/mobile-printing-solutions. |
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Compared with products that use traditional fusing and cold cathode fluorescent lamp (CCFL) copying. A fuser bonds laser printer toner to the paper. Studies from QualityLogic show the typical print job is three to five pages. Instant-on Technology uses cutting-edge fuser technology to produce the first page faster when a printer is coming out of PowerSave mode so your print job is done sooner. |
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Wireless performance is dependent upon physical environment and distance from access point, and may be limited during active VPN connections. Built-in wireless is available on the HP LaserJet Pro CM1415fnw Color MFP |
| To download the latest Adobe® Reader®, please go to the Adobe website at http://www.adobe.com. Adobe and Reader are trademarks of Adobe Systems Incorporated. |
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