Five steps to transform large office printing

Take these five steps towards printing practices with the environment in mind.

Step 1: Assess your impact.

To reduce the environmental impact of your organization’s printing and imaging, you first need to know where you currently are, and then identify where you can have the greatest impact.

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HP offers two free tools to help you with your environmental printing assessment:

The online HP Carbon Footprint Calculator for printing makes evaluating your current—and potential—printing environment easier by estimating energy consumption, paper use, carbon footprint, and associated monetary costs for both HP and non-HP products.

The HP Green IT Action Plan for printing includes expert information, easy-to-use templates and step-by-step guidance for transforming your organization’s approach to printing with the environment in mind.

HP also offers services and reporting capabilities to help you with environmental printing assessment and on-going management:

You can work with HP to perform a thorough assessment of your imaging and printing environment by choosing HP Managed Print Services (MPS).

Plus, HP Web Jetadmin software and Eco Solutions reports help IT managers assess printing behaviors then use the reports to spotlight opportunities to decrease energy and paper consumption.

Pre- and post-analysis of some HP MPS customers' imaging and printing operations reveals energy savings between 30 and 80 percent and reductions in paper consumption in the millions of pages.1

Step 2: Use less energy.

Consider comparing energy consumption between newer and older printers.

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With HP printers, it’s easy to reduce energy use. Something as simple as choosing ENERGY STAR® qualified HP printers can make a measurable difference. In fact, ENERGY STAR® qualified HP LaserJet multifunction printers are over 20% more energy efficient than standard models.2

Instant-on Technology virtually eliminates warm-up time and delivers a fast first-page out, even from PowerSave mode.2

Instant-on Copy requires no warm-up prior to scanning, delivers your first copy in seconds and uses up to 1.4 times less energy when copying compared with traditional copying technology.3

You can see even greater environmental printing results by opting for HP LaserJet printers with features that take the guesswork out of saving energy.

For example, HP Auto-On/Auto-Off Technology gives you convenient control over your energy consumption by scheduling your printers to automatically turn on when you need them and off when you don't.4

Step 3: Reduce your paper waste.

Every misprint and unnecessary single-sided print job costs your organization money and resources. HP has several printing solutions with environmental attributes to help conserve paper.

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HP Universal Print Driver makes it easy for IT managers to configure printers for two-sided printing at the network level, significantly reducing unnecessary paper consumption across your organization.

Pull- and PIN-printing user authentication can reduce misprinted, reprinted and unclaimed prints by 10–30% by saving jobs electronically until users provide the required authentication at the printer.

HP Smart Web Printing is a free, downloadable application that allows employees to combine text and graphics from multiple websites in one document, which can reduce paper use by up to 45% when printing from the web.5

Original HP supplies deliver consistent page quality, resulting in fewer reprints and less wasted paper.

HP MFP devices can digitize your paper-based processes, helping you save paper and streamline your business.

A global telecommunications company turned to HP for help improving security and cutting costs associated with printing. With pull- and PIN-printing and authentication, HP Access Control Secure Printing Solution has helped the company reduce printed pages by 25 percent and save $100,000 per year.

Step 4: Recycle old equipment and HP cartridges.

Like most companies, you probably have old equipment and print cartridges ready to be replaced and recycled. Find out the best way to dispose of your equipment and supplies.

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Design for recyclability is one of the key priorities of the HP Design for Environment program. HP print cartridges and any brand of IT equipment can be recycled conveniently and responsibly through the HP Planet Partners program.6 HP will even provide postage-paid collection boxes or pallet pickup for larger quantities of used HP cartridges.

HP Asset Recovery Services and Trade-in and donation services can help you responsibly remove, reuse and recycle old equipment—even non-HP products—and could earn you cash for the resale value.7

Don’t have a recycling policy?
The HP Green IT Action Plan for environmental printing can help you develop guidelines for what your company does with used IT hardware and print cartridges.

Step 5: Go digital.

By scanning and delivering documents digitally, you can speed up document-based workflows, virtually eliminate the need for faxing and reduce the amount of wasted paper.

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HP makes it simple to scan, store, and share documents digitally using industry-leading technology found in HP MFP devices and the digital workflow solutions that use these devices. Document workflow technology can not only save you paper and help with environmental printing, it can also boost productivity and even change the way you do business.

1. Estimated energy and paper savings based on analysis of select HP Managed Print Services customers' imaging and printing operations using data gathered on devices and paper consumption and comparing to post-MPS actuals or projections.

2. Energy savings based on HP testing using the ENERGY STAR® program’s Typical Energy Consumption (TEC) method on HP LaserJet products with Instant-on Technology vs. top competitive models as of March 2009.

3. When compared with fluorescent tubes, Instant-on Copy with LED technology drops energy use by up to 4 times in idle mode and up to 1.4 times in copy mode.

4. HP Auto-On and Auto-Off capabilities subject to printer and settings.

5. In HP-commissioned independent testing, HP Smart Web Printing used an average of 45% fewer pages than the web browser’s print command alone. Requires Internet Explorer 6.0–8.0.

6. Available in select countries. For more information, visit:

7. Asset donation programs are available only in the United States.